Preferences
Preferences are how you control how certain things work in KeepnTrack, for your site or all sites.
Access Preferences from the sidenav or by appending /preferences to your KeepnTrack URL.
Table of Contents
Although you might not visit Preferences often, you’ll want to review what settings are available to you and make sure KeepnTrack is set up to work the best for your system.
Site vs System?
In the top-right of any preference area, you’ll see SITE or SYSTEM. Site means this preference is for your site only; System means that it applies to every site in your district.
Essentials
Users
Set up your Roles.
Advanced
Setup
Customize terminology.
Addons
Checks
Set up rules and alerts for checks.
Users Preferences
User Defaults
Next Barcode. Use this to standardize your barcodes across KeepnTrack sites. The barcode here will be the next barcode assigned when creating new Users. Barcodes are used to sign in to kiosks.
Roles
Roles (also known as Classifications) allow you to mark users as specific visitor types. By default, all users are “Visitors” (Role 0); if you want them to sign in to activities specific to a different role, you can customize those role names here.
Volunteer Role Term. This term (Role 1) is asusmed to be a kind of Volunteer role that may come with extra features. If you don’t track volunteers with KeepnTrack, you can use this role for a different purpose.
Other Role Term. This (Role 2) can be whatever other role you want. For example:
- Student Volunteer
- Student
- Staff
Setup Preferences
Localization
Change your language and timezone.
(Spanish support is coming soon.)
Terminology
Customize the terminology for the following fields. Note that the data is sometimes assumed to be of a certain type.
- Community ID. Alternate ID; can be used to sign in to kiosks. Default: Student ID.
- Vehicle Information. Default: Vehicle.
- Other Phone. Default: Work Phone.
- Location. Default: Homeroom.
- Sublocation. Default: 2nd Location
- Level. Default: Grade.
