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Utilities

Change a bunch of records all at once.

Access Utilities from Operations or by appending /utilities to your KeepnTrack URL.

Table of Contents

Create new utilities from our pre-existing templates, set them up, and save them to use when you need them.

Create a new utility

Use the plus (+) icon in the top right to create a new utility from a template.

Available utilities:

  • Remove Users
  • COMING SOON: Set Current Hours From
  • Maintenance utilities—these are for internal KeepnTrack maintenance and should not be run without the direction of Customer Support.

Utility Overview

Use the Overview tab to enter a descriptive name for this utility. For example, “Remove Users – EVE Graduated”. You can also keep notes to help you and other operators understand your purpose for this utility.

Utility Selections

Every utility has selections that determine which records the utility applies to. You will only be able to change records at sites that you have access to.

Never run a utility without checking your Selections!
It is extremely important that you customize Selections; if you don’t, you could end up removing ALL of your users.

Remove Users utility

Remove users from your system all at once. If you only need to remove a few records, we recommend doing that from Users Management. Use the utility when you need to mass remove dozens or hundreds of records, e.g. students who have graduated from your school (User Status = Transferred).

Available selections:

  • Users at Site. You’ll only be able to remove users at sites you have access to.
  • User Status. Usually Inactive or Transferred, or Archived. We recommend NEVER removing visitors with No Access.
  • User Security. Usually Visitor; typically you don’t want to remove your operators en mass.
  • Users added. This is usually in case somebody has added a bunch of users in error, and you need to remove all the ones added on a certain day. Be careful with this selection, as it will also apply to any user records that have been added from kiosks (i.e. when they sign in for the first time).
  • Role. For example, if you require your volunteers to reapply and be re-added into the system every year, you may remove all of your Volunteers.

Set Current Hours From utility

Sets the date from which the Current Period is calculated.

COMING SOON