Use the Overview tab to enter a descriptive name for this report. For example, “Student Information – EVE Graduated”. You can also keep notes to help you and other operators understand your purpose for this report.
Report Selections
Every report has selections that determine which records the utility applies to. You will only be able to view records at sites that you have access to.
Wait, is it “Location” or “Homeroom”? KeepnTrack lets you customize terminology, so there is the ‘technical’ field term that we use in our documentation (e.g. Location), as well as ‘common’ terms we sometimes refer to (e.g. Homeroom). These may be different from the term you use.
Report Options
Some reports have additional options such as sorting, format, and more.
Age Group Count report
A breakdown of users by age group (under 21, 21-61, and 62 and over) and facility and a count of hours logged. Accuracy requires all users to have their correct birthdate in the system. This report can be used to create Florida DOE Volunteer reports.
Selections
Select by Site, Activity, Activity Start date, and Role.
Options
None. This report lists your sites in the standard order.
Report Example
Security Clearance report
Use this report to audit security settings for your operators. The report will only show operators of security level 3 and higher.
Selections
Select by Users at Site.
Options
Sort the report, usually by name or security group.
Report Example
Student Information report
This report offers a quick summary of student academic information.
Selections
Select by site, date added, and the student location (homeroom) or level (grade).
Options
Sort the report, usually by name or grade.
Report Example
User Visit Summary report
A quick summary of a user’s total hours and visits for a given selection, with additional logged activity.
Selections
Select by site, a specific activity, a date range for when the activity occurred, and role (e.g. Volunteer).
Options
Sort the report, and pick a format (Standard or Brief). If you want the breakdown of activity for each user, check the box to Include Activity Table.
Report Example – Standard
Visit History report
A history of sign ins/outs from selected activities, sites, time periods, etc. Run with the default setting to generate a history report of the current day for your site.
Selections
Select by site, a specific activity, a date range for when the activity occurred, and role (e.g. Volunteer).
